Meal Plan Terms & Conditions
Meal Plan Agreement Terms & Conditions
2025-2026 Student Meal Plan Policies*
1. The meal plan is valid for the following dates: a. Fall 2025 semester from Friday, August 22 2025 to Friday, December 12, 2025 b. Spring 2026 semester from Friday, January 2, 2026 to Friday, May 1, 2026 c. Meal plans cannot be used during holidays, other breaks, university events, or when dining venues are closed. Updated information about hours of operation is located at http://www.apu.edu/diningservices/.
2. Meal plans are only available for currently enrolled students and will not be activated until an ID photo is uploaded into the system.
3. Meal plans include a specific per-week swipe allotment and/or Flex dollar declining balance based on the plan.
4. Meal Plan Usage a. Only one swipe per hour is allowed unless using a guest meal swipe. b. Meal swipes are available Sunday through Saturday, do not roll over to the next week, and are not refundable if unused. c. Flex dollars will be deducted as a declining balance. d. Students are given the number of meals per week to utilize based on the chosen plan. e. Your meal plan is connected to your Student ID card (must have photo uploaded). f. Meal swipes for Plans A-E will begin on the Sunday of each week. g. Meal Swipes can be used at the following venues(contents vary per location): i. Dining Hall, Cougar’s Den, The Grill, The Market, and Hillside h. Only used at on-campus dining venues. Meal plan funds may not be used to purchase any goods or services from any other on or off-campus merchant. i. Flex Dollars can be used at the following locations: i. All dining venues j. Guest Meals may be used 2 times per semester with Plans A-D. Students must inform the cashier at the time of use.
5. Flex Dollars roll over from Fall to Spring semester (ONLY if the student is on the same plan or higher) but will expire at the end of the school year - May 1, 2026
6. Purchases on the meal plan are non-taxable.
7. Residents living in Adams, Trinity or Engstrom Halls are required to carry at minimum the Cougar Plan C and to sign the Meal Plan Agreement. Any dorm resident that does not sign up for a meal plan will be automatically placed on the Cougar Plan C.
8. Meal plans are non-transferable and may only be used by the meal plan purchaser by use of a valid physical or virtual ID card. Any ID card being used by someone other than the cardholder will be confiscated by the dining cashier and will be turned in to the One Card office. The cardholder may contact the One Card office to pick up the card. Repeated violations of this agreement may result in further action. If anyone other than the meal plan purchaser uses a virtual ID card that is not their own Campus Safety and Student Belonging will be notified, and further action will be taken.
9. Meal plan Agreements are automatically renewed from the fall to spring semester. Students may change their meal plan between the fall and spring semesters by submitting a new Meal Plan Agreement before the spring drop date. A meal plan can be added or increased anytime during the semester. Reducing or dropping a meal plan is allowed before the drop date (if not governed by #4 or #5 above) : a. Fall 2025-9/5/25 b. Spring 2026-1/16/25
10. Meal plans are charged to the student’s account when the One Card Office processes the completed agreement. The plan will be active on the student’s ID card by the end of the following business day from when the agreement was submitted.
11. Students who drop a meal plan for any reason after the beginning of the semester and before the drop date will be charged a prorated amount based on usage to be calculated by the One Card Office and charged to the student’s account.
12. If you have a medical condition that may keep you from maintaining a required meal plan, please contact the Accessibility and Disability Resources office at disabilityservices@apu.edu. A student may petition to get off the meal plan only for medical reasons. If you have any dietary restrictions or allergies, please contact APUEATS@apu.edu.
13. Unexpected events - resulting (for example) from government orders, epidemics, and other "force majeure" events - can cause disruptions to the operation of APU's campuses that are beyond anyone's control. In extreme cases, such events could lead to the cancellation of this Meal Plan. In such cases, APU reserves to itself the decision of how to respond to the disruption as it deems best. This response could include ending the plan in accordance with paragraph 2 above, or offering to credit or refund some portion of the unused funds, all in APU's equitable discretion.
Revised: 6/9/25
Refund Policy:
All website purchases are considered to be final. Exceptions will be made for processing errors. All refunds for processing errors will be refunded to the credit card used for the purchase.
Promotions:
Promotions are not transferable and are not redeemable for cash, gift cards, credit, or toward previous purchases. Other exclusions may apply. Void where prohibited. Additional restrictions may apply. Aramark reserves the right to cancel or modify any promotion or offer at any time. Refer to each Promotion’s respective materials for additional details, instructions, and requirements.